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What are Good Communication Skills?

What are good communication skills?

What are good communication skills?

Communication may be defined as "the accurate transfer of information and / or emotion from one mind to another".

Good communication skills are defined as those techniques that allow for accurate transfer of information.

Communication skills fall into three main categories:

  1. Linguistic (speaking and writing).
  2. Voice tonality.
  3. Body language and appearance.

This blog focuses on speaking and writing skills.

In any communication there is always the risk of misunderstanding between the transmitter of the message and the receiver. This misunderstanding may be due to a variety of factors.

1. Avoid the use of ambiguous language

Ambiguous language is where words that may be interpreted in more than one way. An example of an ambiguous phrase is, "as soon as possible" or "ASAP".

Where the transmitter intends a particular word to be interpreted one way, yet the receiver interprets the same word in a different way, a misunderstanding occurs.

The communication skill is to minimise the risk of misinterpretation, by always defining any ambiguous term.

2. Do not assume prior knowledge

The transmitter may assume too much prior knowledge in the mind of the reader, and thus relies on an intellectual context that is not present. The transmitter therefore leaves more questions than answers in the mind of the receiver, leaving the receiver confused and slightly depressed at their lack of understanding.

The communication skill to master is to write according to your prospective readers knowledge base, not your own.

3. Don't overwhelm with too much information

The transmitter may overload the receiver, by providing too much information too quickly. It is essential to bear in mind that the human mind is limited in its ability to process information. Most people can retain only approximately seven pieces of information in their short-term memory, before the memory is full and the person suffers cognitive overload. The transmitter unwittingly violates the rules of epistemology and exceeds the capacity of the receiver's short-term memory to process information.

The communication skill to master is: Don't overload the reader with too much information in any one sentence.

Reduce the load on the readers short term memory.

Three communication skills for you to master.

1. To minimise the risk of misinterpretation, always define any ambiguous term. (Further reading: How language causes confusion)

2. Use your readers knowledge-base as your frame of reference.

3. Don't overwhelm people with too much information. Reduce the load on their short term memory.

Communication Skills Quiz

How would you rate your communication skills? Try our fun communication quiz and see where your strengths lie.

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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Further Reading in Communication - Clear Communication

  • Communication Skills Training (Advanced)
    Recognising arbitrary statements Communication is a vital skill to master. You can define the term "Communication" as: "the transfer of information, from one mind to another." And you could define "excellent communication" as: The accurate transfer of information, from one mind to another, without error, omission, distortion". Excellent communication is no...
    Read Article >
  • Communication Methods
    Methods of Communication Communications skills training is mostly concerned with the proper use of language. The degree of your communication skills and your use of language can even determine how successful you will be. Those people who are training their communications skills and therefore, can more effectively handle words do far...
    Read Article >
  • Communication Skills: Clear, Rational and Positive
    Do people always understand what you mean, or do you leave ambiguities in your message? Learn how to make your communication clear, rational and positive, in order to engage people and get your ideas across and accepted.
    Read Article >
  • Virtual Presenting Skills
    With more presentations than ever being held online, Presenters have had to adjust their presentation styles in order to keep and maintain the interest of their virtual audience. Join us for our FREE webinar on Virtual Presenting Skills.
    Read Article >
  • How to improve the way you speak
    People judge your intelligence, ability and professionalism by the way you speak. Take a look at these ten ways to improve the way you speak.
    Read Article >

Looking for Communication Skills Training?

If you're looking to develop your Clear Communication Skills, you may find this Communication Skills Training Course beneficial:

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