Time Management Training Course - 1 Day

Time management training is designed to show you how you can make the maximum progress in the minimum time, money and effort. Time management is about increasing your efficiency by eliminating any bad habits and replacing them with good techniques.

You can judge any task against two major criteria:

1. The value of the task
2. The deadline pressure of the task

These two criteria help us to build the time management grid.

The Time Management Grid Generates Four Types of Activity

• High value, late work - Q1 Crisis
• High value, not yet late - Q2 Productive
• Occupied, but not productive - Q3 Busy Zone
• Low value, waste of time - Q4 Fruitless Zone

Many people spend their time working in Q3 busy-work – this is bad time management because they fail to do enough Q2 productive work and they sow the seeds for a fresh crop of Q1 crises.

We will learn how to avoid busy work and spend more time in productive work.

It is a strange coincidence that the key time management skills all begin with the letter P:
Planning, preparation, prioritisation, prevention, practice, perfecting, protocols. etc. Other time management principles are Delegation, handling interruptions, positive motivation, energy and recuperation.

We will identify the distractions that take you from the P-List activities.

We call this the time management SOS: Self, Others, Systems.

1. Self: Your own bad habits
2. Other people
3. Systems: Inefficient work systems

Eliminate poor time management habits and replace them with good time management skills.

We will give you a fun time management quiz that will tease out any bad habits that you or your colleagues, may have. Then we will ask you to figure out how you can change your habits or limit the damage.

Prioritisation is the key skill of good time management.
Because you cannot do everything simultaneously, you must prioritise your tasks.

Prioritisation Method

A time management prioritisation tool, which will enable you to properly prioritise your tasks:

• On paper
• On computer and
• Via an app on your mobile

Decision Making

Your effectiveness ultimately depends on your ability to make the right decision and solve your problems. There are five types of decisions you must master:

1. Prioritisation by value
2. Prioritisation by logical sequence
3. Yes or no decisions
4. Which one, What kind decisions
5. Problem – Cause – Solution analysis

Definition: Delegation - The act of entrusting a task to another

Reasons to delegate:

1. Delegation frees you up for other work
2. Delegation as a form of training
3. Delegation ensures maximum productivity from the team
4. Delegation helps you to balance the load
5. Delegation can reduce your stress levels, if done correctly

How to delegate:

Use 8-Part SMART.
Eight questions that need to be answered in order to properly delegate a task.

Why some people are afraid to delegate

A discussion on the excuses people use to avoid delegating.

Delegate the right task, to the right person, for the right reasons

Distractions and interruptions are one of life’s biggest time stealers.

Find out how to interrupt the interrupter, to gain the maximum value in the minimum time.

The Pareto principle says that about 80 percent of the value of the whole is contained in about 20% of its parts.

That means that many things, don’t add much value, and a smaller number of things add massive value. The trick to life is to eliminate the unproductive 80% and focus down on the smaller number of high value activities.

Emails can both help and hinder your progress - we will look at how you can manage your messages

Have you heard the phrase, “knowledge is power”?

Actually, knowledge empowers you ONLY IF you apply it.

You have learned some powerful time management techniques, so we will ask you, which ones are you definitely going to apply?

Definition: Personal effectiveness is a measure of your ability to achieve the maximum progress in the minimum time, money and effort. It is the result of a productive state of mind, combined with an effective set of actions.

Your effectiveness has an emotional component.

We will examine how your productivity is affected by your emotions and how your emotions are affected by your mind set.

"A healthy mind in a healthy body"

Keeping your body healthy with exercise is essential to keeping your mind in a positive state.

How to improve your energy levels and health habits.

We will examine the role of worry, stress, fear, anger, upset, and how it negatively affects productivity.

We will examine how higher levels of confidence, optimism and happiness positively affects output.

Keep office conversations on productive, rather than non-productive, topics.

In your place of work, how much time is wasted in negative, go-nowhere conversations? We will help you to refocus office conversations onto productive topics.

All successful action is the application of a simple five-part cycle:
Purpose, plan, action, feedback, change.

The Success Formula

1. Purpose: Set the goal
2. Plan: Formulate your best plan in writing
3. Action: Take decisive action
4. Feedback: Gather and evaluate the feedback, both positive and negative
5. Change: Make progress by continually adapting and evolving. Recognise that the success formula is a continuous process

Putting the success formula into practice

The success formula as a series of eight questions which you ask and answer every day.

Feedback comes in two varieties: Positive and negative.

• Most people like positive feedback
• Most people hate negative feedback

We will help you to make better use of both types of feedback.

We use feedback by learning from setbacks and to always come back stronger with an improved plan.

The future is not set. It is based upon what we do today. The quality of our future tomorrow can be no better than the quality of our actions today.

Our actions are based upon both our logical methods, and emotional feelings. Today we have worked hard to improve both sets.

We will ask you how you intend to use the information on this course, to ensure that the future is better than the past.