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Time Management Skills - Stop Being So Busy

Time management skills - Stop being so busy

How to stop being so busy

More is not necessarily better.

There is a tendency in the minds of many people to think that time management is about getting more done per day. They think in terms of how they can get themselves to work longer and harder.

But the truth is that time management is not about the volume of work that you can get through, in any given period of time, but rather the value of the work that you perform in any given period.

Time management is about increasing the value, of your work; time management is not about increasing the volume of your work.
Time management is about increasing the quality, not the quantity of your work.
Time management is about becoming more productive, not becoming busier.
Time management is about increasing the quality, productivity and value of your work, whilst reducing the total volume and quantity of your energy expenditure; your busyness.

Your greatest enemy: the busy but non-productive day.

Have you ever had a busy but non-productive day? Have you ever had one of those days where you are working long and hard but seem to be making no progress?

Or even worse, you are working long and hard and you seem to be going backwards, away from the achievement of your goals.

The "busy but non-productive day" is the enemy.

You are not paid for busyness.
You are paid for your productivity.

What is the definition of busy and productive?

  • Busyness is a measure of your activity.
  • Productivity is a measure of your value added.

The busy but non productive day, is therefore your worst enemy because being busy means that you are expending energy, time and money. But you are not necessarily making any progress.

Ideally you need to be the opposite: productive; non busy

Productive non busy means you are adding value and making progress but not working hard and long.

Is that possible?

Is it possible to make good progress without working long and hard?

Answer yes.

You do that by taking the following steps.

  1. Eliminate the unnecessary.
  2. Focus on long range, high value tasks. Tasks of preparation, prevention and opportunity creation.
  3. Don't get bogged down in trivia. There are many things we do that don't really matter. (Gossip, Football, complaining about the management).
  4. Focus on those things that really matter. Ask yourself, "What could I do today to make sure that six months from now is going well?"
  5. Think long range, high value tasks.
  6. Try to eliminate short range, trivial or counterproductive tasks.
  7. Recognise that every task you perform takes time money and effort to perform. Every task has a cost. But not every task has a benefit.
  8. Do only those tasks that are likely to add value to yourself, your customers and your colleagues.

Cut the rest out.

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