Established, since 1997, leading UK based training provider.

Time Management Skills - Stop Being So Busy

Time management skills - Stop being so busy

How to stop being so busy

More is not necessarily better.

There is a tendency in the minds of many people to think that time management is about getting more done per day. They think in terms of how they can get themselves to work longer and harder.

But the truth is that time management is not about the volume of work that you can get through, in any given period of time, but rather the value of the work that you perform in any given period.

Time management is about increasing the value, of your work; time management is not about increasing the volume of your work.
Time management is about increasing the quality, not the quantity of your work.
Time management is about becoming more productive, not becoming busier.
Time management is about increasing the quality, productivity and value of your work, whilst reducing the total volume and quantity of your energy expenditure; your busyness.

Your greatest enemy: the busy but non-productive day.

Have you ever had a busy but non-productive day? Have you ever had one of those days where you are working long and hard but seem to be making no progress?

Or even worse, you are working long and hard and you seem to be going backwards, away from the achievement of your goals.

The "busy but non-productive day" is the enemy.

You are not paid for busyness.
You are paid for your productivity.

What is the definition of busy and productive?

  • Busyness is a measure of your activity.
  • Productivity is a measure of your value added.

The busy but non productive day, is therefore your worst enemy because being busy means that you are expending energy, time and money. But you are not necessarily making any progress.

Ideally you need to be the opposite: productive; non busy

Productive non busy means you are adding value and making progress but not working hard and long.

Is that possible?

Is it possible to make good progress without working long and hard?

Answer yes.

You do that by taking the following steps.

  1. Eliminate the unnecessary.
  2. Focus on long range, high value tasks. Tasks of preparation, prevention and opportunity creation.
  3. Don't get bogged down in trivia. There are many things we do that don't really matter. (Gossip, Football, complaining about the management).
  4. Focus on those things that really matter. Ask yourself, "What could I do today to make sure that six months from now is going well?"
  5. Think long range, high value tasks.
  6. Try to eliminate short range, trivial or counterproductive tasks.
  7. Recognise that every task you perform takes time money and effort to perform. Every task has a cost. But not every task has a benefit.
  8. Do only those tasks that are likely to add value to yourself, your customers and your colleagues.

Cut the rest out.

Blogs by Email

Do you want to receive an email whenever we post a new blog? The blogs contain article 5-10 minutes long - ideal for reading during your coffee break!

Your Comments

Further Reading in Time Management

  • How to Prioritise Effectively
    Prioritisation is at the heart of time management. You cannot do multiple things at the same time; you must put tasks into a priority order. There are four ways that you can prioritise your tasks and be a better time manager.
    Read Article >
  • How to be More Efficient and Effective.
    Do you struggle to find enough time to get everything done in a day? Perhaps you are feeling stressed and exhausted from have too much to do. Here are some great tips to getting the most benefit from your time and energy.
    Read Article >
  • Time Manager Training: Being Organised
    Time Manager Training: Being Organised Being organised is an important skill for you to master. Why? Because to be disorganised is to invite disaster. So, it is important that you are more organised. What does it mean, to "be organised" To be organised is to be "in a state of order...
    Read Article >
  • How Can I Improve my Time Management Skills?
    Do you find you don't have enough time to do everything you need to? Become a more efficient individual by improving your time management skills. Here are nine suggestions to get you on track to be more effective and better able to manage your time.
    Read Article >
  • Time planning - How to prioritise tasks
    How to prioritise tasks It is important to have a method of properly prioritising your tasks If you do not have a proper method of prioritising your tasks, then you probably won't prioritise your tasks properly. And if you don't prioritise tasks properly you will not be doing the most valuable...
    Read Article >