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Time Management, Prioritisation and Planning

Time management, Prioritisation and Planning

Time management, prioritisation and planning

Here is a good question for you:

Should you try to do it all?
Should you try to do it all........ for everyone?
Should you try to do it all........ for everyone............... keep everyone happy........... all the time?

Bear in mind that you only have a limited amount of energy, concentrating, endurance and enthusiasm.

So, if you do try and do everything, then you will go into overwhelm.

Many people complain that they are too busy: too stressed.

Let me ask you:

  1. Have they really got too much to do?
  2. Or are they doing too much?

The danger is that if you try to do it all for everyone and try keep everyone happy, all the time, then that is too much.

Under those conditions:

  • You will not be able to do anything very well
  • Mistakes creep in
  • There is not enough time even to think

Time management key concept

Working hard is not enough.

Time management key concept

There is enough time to do ONLY the most important things.

Tony Buzan said it like this
"The best results are achieved by using the right amount of effort in the right place at the right time. And this right amount is usually less than we think we need. In other words, the less unnecessary effort you put into learning, the more successful you'll be.

The key to faster learning is to use appropriate effort.
Greater effort can exacerbate faulty patterns of action.
Doing the wrong thing with more intensity does not improve the situation".

Time management key concept

Doing the wrong thing with more intensity does not improve the situation.
So learn to prioritize

Time management key concept

Prioritization is the act of ranking items in order of their value and practicality.
At each moment you should find the most is the most valuable use of your time, right now.

Prioritisation is the most important life and work skill
If you are not doing the most important thing with your time, then you are, relatively, wasting your own time!

Don't spend major time on minor issues
Don't spend major efforts on things that don't count
Since we only get each day once
And since time is money
Then, wasting time is not a good idea!

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Time Management Training

Most people feel they need help with time management. How can you get more done in the same amount of time? How can you stop other people wasting your time? If you want to know how, then click here to find out more about our time management training course.

Key concept

Never waste your time

So each evening take the following 6 steps:

  1. Think about the following day.
  2. Think about your goals and desires for the future.
  3. List the six most productive tasks that will contributed to the achievement of your goal
  • Not the most pleasurable tasks
  • Not the easiest tasks
  • But the most valuable; the most productive

4. When you have your list of six, then put them into the best order of practical action.

  • Which job can (and should) be done first
  • Which job can (and should) be done second etc.

5. When you have your list arranged then forget about work for the rest of the day and enjoy the evening's festivities.
6. But the next morning, take your list to work and get cracking!

Don't be easily swayed and taken off track

If new priorities come to your attention, then take them into account but by reference to your existing priority list.
Bend to circumstances but operate according to your plan.

Time management key concept

Bend to circumstances but don't be driven by them; operate according to your plan.
Operate according to your plan; not by the contingencies of the moment.

List of Key time management concepts

  • Working hard is not enough.
  • Doing the wrong thing with more intensity does not improve the situation.
  • Prioritization is the act of ranking items in order of their value and practicality.
  • There is enough time to do ONLY the most important things.
  • Never waste your time.
  • List the six most productive tasks that will contributed to the achievement of your goals.
  • Take your list to work and get cracking!
  • Bend to circumstances but don't be driven by them; operate according to your plan.

For more information about time management training visit the Corporate Coach Group website

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About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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Further Reading in Time Management

  • Time Management Training: Rational Planning
    Are you a logical person? Do you run on reason or emotions? Effective action relies on your ability to think and act rationally, to judge things correctly and to treat every person and every problem, according to reason.
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  • How to be More Efficient and Effective.
    Do you struggle to find enough time to get everything done in a day? Perhaps you are feeling stressed and exhausted from have too much to do. Here are some great tips to getting the most benefit from your time and energy.
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  • How to prioritise your day
    In order to prioritise your work properly, judge every task against two criteria: the value of the task and the deadline pressure.
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  • Time planning
    Time planning Planning ahead (in writing) is one of the keys to personal effectiveness. You need to plan ahead. Failure to plan ahead would force you into the position of acting without a plan, meaning; you would be making it up as you go along, which would mean that you are...
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  • Time Management Training: The Disease of Distraction
    We live in a world full of distractions. Everywhere there are people trying to grab your attention: Facebook, twitter, text message, emails and more. Trying to stay on track can be difficult.
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