What are the Factors of Effective Communication?

What are the factors of effective communication?

The factors of effective communication are:

1. Clear thought.
2. Specific words.
3. Empathetic listening.
4. Positive intentions.

Clear thought.

We communicate thoughts. So, the precondition of effective communication is clear thought. The rule my granny used to tell me was, "Think before you speak!".

Don't just say whatever pops into your head, without thinking about its possible consequences.

Before you speak, ask yourself, "What specifically do I really mean, and what is the best way to say it?"

Specific words.

Any thought can be expressed in multiple ways. The rule to remember is to choose specific words, over vague or ambiguous words.

Don't say, "See you later", instead say, "See you at three o clock, tea break"

Don't say, "He was unprofessional", instead say, "He swore in the meeting, in front of clients."

In relation to communication, clarity is a virtue, vagueness is a vice.

Empathic listening.

Humans are egocentric; we all tend to see the world from our own perspective. Empathetic listening means being willing to drop our own ego and temporarily see the world as another person. Try to see things from the other's perspective. You don't have to agree with other people, but you should try to at least understand them. And that requires empathy.

Positive intentions.

To do well in life, we need to gain the willing cooperation of others. In order to gain their WILLING cooperation, operate from a moral base of "positive intention".

In relation to others, there are three positions you can take:

1. You could try to ADD VALUE to them.
2. You could NOT try to add value to them. (You leave them unmoved).
3. You can try to devalue them.

Effective communication comes from actively trying to add value to the lives of others.

Never do or say anything that is intended to devalue others.

Try to do more than leave people untouched by your words.

Try to lift people's spirits, and make them feel better about the current situation, by communicating to them with a positive intent.

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About the Author: Chris Farmer

Chris Farmer is the founder of the Corporate Coach Group and has many years' experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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Further Reading in Communication - Clear Communication

• Tips to Improve Your Communication Technique
  Communication skills are important in order for you to communicate your goals to other people. These six tips will help to improve your communication skills and lead to a greater success in achieving your goals.
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• How to be an Effective Communicator
  Effective communication ensures clear understanding. Misunderstandings, confusion, and errors arise when we fail to convey our message accurately. We look at the ways to make ourselves more clearly understood.
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• The NLP Meta Model
  The NLP Meta Model is a powerful tool for improving communication by challenging vague, distorted, or limiting language. Learn how to spot deletions, distortions, and generalisations—and ask precise questions that reveal clarity and deeper meaning.
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• Do You Make Any of These Communication Mistakes?
  Good communication is important in all aspects of our lives. There are some common mistakes people make when communicating, which can affect how they are perceived. Take a look at these common mistakes and see if you can improve on any of them.
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• Finding a Common Frame of Reference
  Instead of categorising people based on differences like gender, race, age, and personality traits. Finding a common frame of reference suggests focusing on similarities, rather than differences, to foster understanding and connection among people.
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