Training to Improve your Communication Skills
Training to Improve Your Communication Skills
Here are nine ways you can improve your communication skills:
- Drop any poor "speech habits" and replace them with improved versions.
- Select specific words, rather than general words.
- Reduce the amount you say and ask more questions.
- Listen to others intently when they answer you.
- Use a voice tone that is slightly louder, deeper, slower and more musical than the average.
- Animate your body language, but never point at anyone.
- Dress so that you are tidier and smarter than the group average.
- Never swear, shout or verbally abuse anyone; always be polite.
- Every day for half an hour, read aloud to yourself, and practice your voice control.
1. Drop any poor "speech habits" and replace them with improved versions.
We all have speech habits. Some make us sound good, others make us sound foolish.
Listen to how you habitually express yourself and notice any poor speech habits you may have picked up.
For example, many people use the work, "like" as a gap-filler.
Other people swear, and they don't even know they are doing it.
Your task is to identify, eliminate and replace any poor speech habits with superior alternatives.
Listen to people who you regard as good communicators, note how they use vocabulary and pick out some favourite expressions and make them yours.
2. Select specific words, rather than vague words.
Language can be split into two basic types. Specific and vague.
Whenever you have a choice, favour the use of specific vocabulary over vague.
For example, "He looked smart." can be replaced with "He was dressed in a dark blue suit and white shirt." and "He was selfish." can be replaced with "He made himself a drink and did not ask if anyone else wanted one."
3. Reduce the amount you say and ask more questions.
Quality is more important than quantity. It is better to say a few terrific things, than to spew out a lot of garbage.
Fools often talk too much.
Wise people listen more than they speak, and they ask more questions.
4. Listen to others intently when they answer you.
When you ask questions, listen intently to what others say.
You don't have to agree, and you don't have to like what they say, but you should at least listen.
Even a broken clock is right twice a day, and it could be that this person will say something that you have never thought of.
Since nobody knows everything, it can pay you big dividends to listen.
5. Use a voice tone that is slightly louder, deeper, slower and more musical than the average.
People judge you on your voice. If you sound like an educated person, people will assume you are educated. Likewise, if you sound like an ignorant person, then people will assume you to be ignorant.
It is important to note your voice quality and make some fine adjustments when necessary. To be more specific:
- to sound more confident, speak slightly louder,
- to sound more measured, speak slightly slower.
- to sound more authoritative, speak slightly deeper,
- so sound more interesting, speak with musical variation.
6. How can I improve my body language?
People make a lot of judgements about you based upon your body language. So, be more aware of your body language.
Think about how you may improve any combination of the following factors:
- Posture.
- Handshake.
- Hand gestures.
- Arm gestures.
- Eye contact.
- Facial expression.
- Orientation.
- Smell or scent.
- Hair, nails and grooming.
- Dress code (see below).
7. Dress so that you are tidier and smarter than the group average.
Your dress and overall appearance says a lot about you. Think about how you judge others by their appearance, whether they look "good" according to your standards of what represents "good."
There is no one right way to dress, since it depends on the social context and the nature of the job. But our specific advice is be contextually tidy.
Be tidier and better groomed than the others in the room.
8. Never swear, shout or verbally abuse anyone; always be polite.
As previously mentioned, how you speak makes all the difference to how the content of your message is received.
It is not enough to have good content, you must also develop a good style.
Here are some cardinal rules.
- Never swear.
- Never shout.
- Never verbally abuse anyone.
- Always be polite.
9. Every day for half an hour, read aloud to yourself, and practice your voice control.
It is impossible to fake an improved style. The new style must really be you. How can you make the new you, the real you?
By reading.
Read aloud every day.
Read as if you were a TV newsreader and your job was to sound authoritative, professional, approachable and knowledgeable.
Read, read, read.
Slowly but surely, you will begin to adopt new speech habit patterns, which are an improvement on your current programming.
And you can continue to improve until you have achieved your communication goals and avoid the common communication mistakes people make.
Definition: communication skills
In business, communication skills are a skill set that lets a person share ideas well. They use clear, exact words, listen with full focus, match speech with open body signs and steady voice, and always speak in a calm, polite way. Lose any one of these traits and the skill set breaks down.
Show CG4D Definition
- Uses clear, specific words when speaking and writing
- Listens actively and lets others finish before replying
- Keeps voice tone and body language open and steady
- Maintains polite, respectful language in all talks
Article Summary
Clear words, keen listening, a steady voice and a tidy look send a strong message before you say another word. Follow nine simple habits-drop weak speech, choose exact words, speak less, listen more, tune your tone, open your body, dress smart, stay polite and read aloud-and you will improve communication skills, earn trust and turn ideas into action.
Frequently Asked Questions
Here are some questions that frequently get asked about this topic during our training sessions.
How can I spot and fix poor speech habits quickly?
What is an easy way to choose more specific words?
Why is asking questions better than speaking more?
How do I listen actively without interrupting?
What voice changes make me sound more confident?
Which body language signals create a friendly impression?
How does reading aloud each day improve communication skills?
Thought of something that's not been answered? Ask Us Today!
Did You Know: Key Statistics
LinkedIn’s 2023 Workplace Learning Report shows that 75% of managers place clear communication at the very top of the skills they need in future leaders. Grammarly’s 2024 State of Business Communication study finds that poor workplace communication now costs UK firms about £8,000 per employee each year.About the Author: Chris Farmer
Chris Farmer is the founder of the Corporate Coach Group and has many years' experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.
Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.
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Looking for Communication Skills Training?
If you're looking to develop your Clear Communication Skills, you may find this Communication Skills Training Course beneficial:
Open Training Course Pricing and Availability
Next Open Course Starts in 11 days, Birmingham, places available