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Time Manager Training: Being Organised

Time Manager Training: Being Organised

Time Manager Training: Being Organised

Being organised is an important skill for you to master.


Because to be disorganised is to invite disaster. So, it is important that you are more organised.

What does it mean, to "be organised"

To be organised is to be "in a state of order". And a state of order means that everything you have, is in the right place, at the right time, and is ready to work in the most efficient manner possible.

Time Management : Time Manager Training: Being Organised

What are the major subsets of the term?

There are many subsets of the term organised.

To be organised means:

  1. To have an organised mind.
  2. To have around you, individual people who are organised in their habits of behaviour.
  3. Organised teams of people that function as a cooperative unit.
  4. Organised plans of action.
  5. Organised physical resources and materials.

1. Organised mind

Your thoughts control everything you feel, say, and do. Your thoughts should be organised and ordered. Try your hardest to think logically, taking things step by step in a controlled and orderly manner. Don't get overwhelmed. Keep an organised mind.

2. Individual people who are organised in their habits of behaviour

There are some people who are organised in their habits. There are some who are not. Strive to be in the first group. If you are in the second group, strive to promote yourself.

3. Organised teams of people that function as a cooperative unit

Some teams function as a coordinated union. Other teams don't. Strive to impose organised systems of working with your colleagues. The best organisations are the best at organising themselves.

4. Organised plans of action

Make every action linked to the achievement of the team goal. Try to eliminate, the trivial, the extraneous, the irrelevant and the destructive behaviours.

Make your plan an organised set of goal focused activities.

5. Organised physical resources and materials

Everything has a place. Everything is in its place.

What are the benefits that you would gain if you were more organised?

  1. Greater organisation leads directly to greater efficiency and productivity.
  2. Greater organisation leads to a reduction of friction and stress in the workplace.
  3. Greater organisation leads to less conflict between individuals and a greater sense of harmony and positive atmosphere in the team.
  4. Greater organisation leads to a greater number of satisfied customers, who will give you more of their business and will recommend you to others.

What are the painful consequences you would suffer if you were disorganised?

  1. Disorganisation leads to waste, error, duplication, and time lost looking for things that cannot be found.
  2. Disorganisation leads to more stress, more fretful worry, lost opportunities blame and recriminations.
  3. Disorganisation leads directly to missed deadlines, poor quality, lower quantity products and services.
  4. Disorganisation leads to upset customers, who do not come back for more, and worse, tell everyone they know of the terrible service they received at the hands of the disorganised man.

You really don't want to be that disorganised man (or woman).

What are the practical steps you could take today, that would move you closer to a state of perfect organisation?

1. Allocate a "natural place" for every item

Then put that item in its natural place and keep it there all the time. Tell everyone who needs to know the location of the "Natural place" for this item.
For example the natural place for my scissors, is in the draw behind me. Second draw down. Left hand side. They are always there. (Or at least they should be.)

2. Put things back!

The moment you have finished using an item put it back into its natural place.
NEVER, NEVER, NEVER, allow yourself to say to yourself, "Oh, I will put the scissors back later, when Im not so busy".
This is the seed of the disaster called Cluttered workstation.

3. Don't make a mess as you go

Don't leave a trail of destruction. instead, do the opposite, tidy up as you go. Leave a trail of law and order. Let people say, "Oh, I can see you have been here, everything looks in good order."
Don't let it be said, "Oh, I can see Chris has been in here, he has left all his stuff out, all over the place, again. I'll kill him!"

4. Before you need them, Keep things in good order

Keep things in good order before you need them. Service the car before it breaks down. Not after. Refill levels before they run dry.
Don't let things fall into disrepair simply by using the terrible phrase, "I'II do it later, when I'm not so busy."
Do it now.

5. Organise your activities

Organise your activities by means of clearly defined priorities and to do lists. Don't be as reactive as the majority of people. Act according to your plan, not your mood.

6. Organised is "A point of pride"

Make being organised, a point of pride. Make it an important part of your persona. Let it be said of you, "You can rely on Sam. If Sam is on the case, you can be sure the job will be done in an organised, efficient manner."

Don't let it be said of you, "If you give it to Les, you can expect it to be done in a disorganised, slipshod fashion. If you want that job done properly, take it off Les, and give it to Sam. Let Les clean the toilets."

  • Don't be a Les.
  • Be a Sam.
  • Don't be so disorganised.
  • Strive to be more organised.

If you want to know more please, consider attending our personal effectiveness program.

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In order to improve your performance, you may need to develop your personal and professional skills: meaning: skills of communication, planning, prioritisation, motivation and personal confidence. If you want to learn more, then click here for personal development training.

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