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How to Prioritise Effectively

How to Prioritise Effectively

How to Prioritise Effectively

Prioritisation is at the heart of time management.

Since you cannot do multiple things at the same time; you must put tasks into a priority order.

There are four ways that you can prioritise your tasks:

  1. According to their importance.
  2. According to their best logical sequence.
  3. According to their ease.
  4. According to their likeability.

Let us look at each method.

1. According to their importance - An Action Priority Matrix

This is the best method to prioritise your tasks.

Do the most important things first. Do them whether you like them or not.

Failure to do the most important things first will mean that you are procrastinating on the most important things and doing easy, likeable things instead.

This is the opposite of good time management and it is very common.

Good time managers ask and answer the following question: "What is the most valuable use of my time, right now?"

At any given moment, you should be doing the most valuable thing.

If you're looking for an excellent mobile time management app to help you with this method, check out 'WhatsNext?'

2. According to their logical sequence

All tasks are made from subset tasks.

Just as a house is made from small bricks, so any task is made up of smaller, subset activities. Every task has an ideal sequence: which makes the action more efficient.

If you do things in the wrong order, you don't get the best result.

For example, when making coffee should you put the milk in first and add hot water, or should you pour hot water onto the coffee, then add milk?

So prioritisation always means: Doing things in the best logical order, (Ideal sequence).

The process of sequencing is important and is sometimes called critical path analysis.

You should think carefully about the best logical sequencing of tasks in order to be at your most efficient.

3. According to their ease.

This is NOT the best way to prioritise: Don't do things simply because they are easy. Don't Delay things because they are difficult.

4. According to their likeability.

This is not the best way to prioritise.

Don't evade things you dislike.

Instead, do your duty, then you will be an excellent time manager.

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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