Established, since 1997, leading UK based training provider.

How to Communicate More Clearly

How to Communicate More Clearly

How to Communicate More Clearly

Here are four ways to improve the clarity of your communication:

  1. Define all your key concepts.
  2. State your message in affirmative terms.
  3. Use numbers whenever possible.
  4. Use diagrams, images and visual aids.

Break language into two types: Vague and specific.

You should be specific in your language, not vague.

Communication - Clear Communication : How to Communicate More Clearly

1. Define all your key concepts.

You need to specify the exact meaning of any vague, ambiguous or abstract terms.

There are many ill-defined terms such as, "appropriate size" or "Tasteful colours".

Anything that can be misunderstood, will be misunderstood.

Therefore, you must work to clarify the exact meaning of any ambiguous term, by providing a clear definition.

Clarity is a virtue, vagueness is a vice.

2. State your meaning in affirmative terms.

Write down what you do want, as opposed to what you don't want.

State your messages in affirmative statements.

Rather than say, "I don't want a small one", say, "I want one that is between X and Y metres".

Rather than say, "I don't what to go to Paris", say "I prefer to go to London".

Saying what you don't want does not clarify what you do want.

3. Use numbers whenever possible.

Using numbers is the best and easiest way to improve the clarity of your language. Why?

Because numbers denote more exact times, exact measures, exact proportions, they make your message more objective and less prone to misunderstanding.

Whenever possible, specify your meaning by using numbers.

4. If possible, use a visual image, diagram or drawing.

You have heard it said that a picture is worth a thousand words. If you cannot find the words, then consider using a diagram or a photograph or drawing.

Do whatever it takes to gain clarity.

Blogs by Email

Do you want to receive an email whenever we post a new blog? The blogs contain article 5-10 minutes long - ideal for reading during your coffee break!

Your Comments

Further Reading in Communication - Clear Communication

  • How to be a good conversationalist
    Conversational skills are essential both in business and socially, so here are some top tips to becoming a good conversationalist.
    Read Article >
  • Better Work Relationships
    Developing your ability to create and maintain excellent relationships will help you enjoy more success in every aspect of your life.
    Read Article >
  • Communication Skills for Sales People
    Whether you need to sell your services or your products, the ability to persuade people to buy is vital to your success. The ability to sell is not a natural talent, it needs to be learned and practised until it becomes second nature.
    Read Article >
  • Six Top Tips to Improve Your Communication
    Don't be misunderstood! Make it your mission today to improve your communication skills with your colleagues and friends. Here are our top tips to help you achieve this.
    Read Article >
  • What are the Factors of Effective Communication?
    Being able to communicate effectively is vital to achieving your goals, as well as fostering good working relationships with colleagues. Great communication at work will benefit the sharing of creative ideas and problem solving.
    Read Article >