Established, since 1997, leading UK based training provider.
Celebrating 25 years in business! CPD Member - The CPD Certification Service ilm Recognised Provider

How to Communicate More Clearly

How to Communicate More Clearly

How to Communicate More Clearly

Here are four ways to improve the clarity of your communication:

  1. Define all your key concepts.
  2. State your message in affirmative terms.
  3. Use numbers whenever possible.
  4. Use diagrams, images and visual aids.

Break language into two types: Vague and specific.

You should be specific in your language, not vague.

Communication - Clear Communication : How to Communicate More Clearly

1. Define all your key concepts.

You need to specify the exact meaning of any vague, ambiguous or abstract terms.

There are many ill-defined terms such as, "appropriate size" or "Tasteful colours".

Anything that can be misunderstood, will be misunderstood.

Therefore, you must work to clarify the exact meaning of any ambiguous term, by providing a clear definition.

Clarity is a virtue, vagueness is a vice.

2. State your meaning in affirmative terms.

Write down what you do want, as opposed to what you don't want.

State your messages in affirmative statements.

Rather than say, "I don't want a small one", say, "I want one that is between X and Y metres".

Rather than say, "I don't what to go to Paris", say "I prefer to go to London".

Saying what you don't want does not clarify what you do want.

3. Use numbers whenever possible.

Using numbers is the best and easiest way to improve the clarity of your language. Why?

Because numbers denote more exact times, exact measures, exact proportions, they make your message more objective and less prone to misunderstanding.

Whenever possible, specify your meaning by using numbers.

4. If possible, use a visual image, diagram or drawing.

You have heard it said that a picture is worth a thousand words. If you cannot find the words, then consider using a diagram or a photograph or drawing.

Do whatever it takes to gain clarity.

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

Blogs by Email

Do you want to receive an email whenever we post a new blog? The blogs contain article 5-10 minutes long - ideal for reading during your coffee break!

Further Reading in Communication - Clear Communication

  • Learn to Spot Logical Lies
    Don't let your thoughts and actions be governed by logical fallacies. Some people may use them to mislead you, or as a simple mistake. Learn to identify them so that you can be prepared to spot them.
    Read Article >
  • What are the Factors of Effective Communication?
    Being able to communicate effectively is vital to achieving your goals, as well as fostering good working relationships with colleagues. Great communication at work will benefit the sharing of creative ideas and problem solving.
    Read Article >
  • The Six Barriers of Successful Communication
    In order to be successful, we need to be able to communicate well with others. There are many barriers that can cause breakdowns in communication, which you need to be aware of and deal with effectively.
    Read Article >
  • Gain Their Understanding and Agreement
    Communication is important because you need to gain the understanding, agreement and active cooperation of others. Without cooperation your progress will be limited.
    Read Article >
  • Think Before You Speak
    Did you see the upset that Donald Trump caused last week with his ill-thought-out words about COVID-19, in front of the world's media? This is a great example of why you should always think before you speak.
    Read Article >

Looking for Communication Skills Training?

If you're looking to develop your Clear Communication Skills, you may find this Communication Skills Training Course beneficial:

Open Training Course Pricing and Availability

23 April
Leeds City
£475 +VAT
Course Full
23 April
Online - Teams
£475 +VAT
29 April
London - Central
£475 +VAT
8 May
Southampton
£475 +VAT
Course Full
More dates and locations available
Save £50 on this course

Next Open Course Running tomorrow in Online - Teams, places available Book Now >