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12 Time Management Training Tips

12 Time Management Training Tips

12 Time management training tips

Time management is one of the most important things because if you fail to manage your time, you become inefficient. If you become inefficient, you will lose ground to those who are doing a more effective job than you are.

So, having only poor time management skills can cost you dearly.

Charles Darwin put it like this:

"In the struggle for survival, the fittest win out at the expense of their rivals because they succeed in adapting themselves best to their environment."

If you succeed in improving your time management, then you become more efficient.
If you become more efficient, you will gain ground on others and make more progress towards your coveted goals.

Improved time management skills means making the commitment to take on a multitude of small, daily disciplines: commitment to do things the right way.
Improved time management skills means the refusal to neglect those long range and important, but not-yet-pressing tasks. And do them early to prevent creating problems the next day, next week or next year.

Time management is the determination to beat procrastination, and replace it with a structured and intelligent set of systems, that will allow you to make better progress in less time.

To help you in this quest: Here is a list of a twelve time management training tips.

1. At the beginning of a meeting, set a deadline for it to finish

There is too much time wasted in meetings where people talk for too long about the wrong things.
Do not allow meetings to overrun with no added benefit.
Remember to leave immediately at the end of meetings. Move onto your next thing. Do not casually hang around chatting.

2. When writing e-mails, keep them short and factual

More is not better.
When writing e mails use the ABC principle: ABC means:
Accurate, Brief and Clear.

3. Do not send pointless e-mails or copy in too many people

I receive emails from people I don't know telling me they are going on leave.
Don't clutter up other peoples in box with trivia.

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Time Management Training

Most people feel they need help with time management. How can you get more done in the same amount of time? How can you stop other people wasting your time? If you want to know how, then click here to find out more about our time management training course.

4. Differentiate between "important" and "deadline driven" activity

Important means: Valuable: likely to add value to the organisation.
Busy means: occupied: but it leaves open the question as to whether this busy work is adding any value.
Remember that all work cost money to perform.
But not all of it adds value in return.
If you do too much non- value- adding activity; then your organisation will fail.

5. Make quick, accurate decisions

Use decision matrix to speed up decisions.
If you don't know how to use them, book on a course or read up on them
Substitute dithering and replace it with a decision matrix.

6. Don't drink alcohol in the lunch break

Alcohol inhibits the function of four of your brain's neurotransmitters:

  1. Glutamate
  2. Gamma amino butyric acid (GABA)
  3. Dopamine (DA), and
  4. Serotonin

That's why you feel funny after you drink alcohol: it stops your brain working properly.
You need your brain to work in the afternoon too, so keep off the drink.
Wait till the evening.

7. Have a particular place for your car keys

Have a system for your keys, phone and wallet/ purse. Some people lose their things every day, because they drop them down in random places.
Make this your mantra: Everything has its place.

8. Simplify and reduce

Do you over complicate things; make things more complex than they need to be?
Try to think in terms of hierarchies.
Not everything is important. More is not better.
Spend most time focusing on the few, most important things, as opposed to; spreading yourself too thinly trying to get 10,000 things done, today.

9 Do you set time aside for mental relaxation?

Your mind works best when it is relaxed and well fed.
It works poorly when you are overstressed and ill fed.
So it makes sense to purposefully relax the mind by either:

  1. Resting and thinking about nothing in particular, for a fifteen minute tea break or
  2. Distracting yourself by reading something not work related for a fifteen minutes tea break.

10. Take one hour per week to plan the next three weeks.

Have a plan.
The biggest error you can make is to not have a plan.
Most people don't have a plan: they are therefore driven by circumstances.
Which is okay: but only if the circumstances are fine.
But what if you don't like current circumstances?
Replace them with a plan of your own design.

11. Don't just say "Yes"

Many people take on too much work. They make more promises than they can keep. They buy more donuts than they can eat. They accept more work than they can do.
As a result many people are in overwhelm.
Do you ask yourself what the consequences will be, before you answer "Yes"?

12. What one change in your personal habit pattern would make the biggest improvement to your efficiency?

Let the answer to that question come to your mind. When you have it, write it down on a card and make the necessary adjustments.

For more information about time management training visit the Corporate Coach Group website

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