Established, since 1997, leading UK based training provider.
Celebrating 25 years in business! CPD Member - The CPD Certification Service ilm Recognised Provider

The Secrets of Effective Communication

The Secrets of Effective Communication

The Secrets of Effective Communication

There are three secrets laws of effective communication.

  1. Your words have the power to create images in the mind of your listeners/readers.
  2. Therefore, you should use words in a way that the images they create correspond exactly to the images that you intended.
  3. Recognise that every image carries with it, a set of emotions.

1. Your words have the power to create images in the mind of your listeners/readers.

If you want to improve your communication skills, then the single most important thing to understand is everything you say, stimulates the mind of the listener to create a mental image.

For example, if I say the word, "house" you will image a house, in your mind's eye.

If I say the word, "dog", an image of a dog appears in your mind.

Even abstract words create images in the mind. If I say the word, Justice, what image appears in your mind?

From this principle that words create mental images, we move to two additional laws of communication.

2. You should use words so the images they evoke correspond exactly to the images that you intended.

It is important to recognise that the person you are talking to is continually printing out images in their mind, caused by your words.

In order to avoid misunderstandings, the question you need to ask yourself is; "Are the images being printed in their mind, the ones that correspond exactly to what I wanted, or not?"

For example, if I say, "Don't put the coffee on the table", does the listener have a mental image of the proper place to put the coffee? Answer, NO.

Therefore, you would be better off saying, "To save the table from being damaged, would you please put the coffee on the coaster."

Now the listener understands exactly what you want and why.

Think carefully about how you word your message and do all you can to specify, not what you don't want, but rather, exactly what you DO want.

3. Recognise that every image carries with it a set of emotions.

Everything you say creates an image, and every image, triggers emotions. Sometimes strong emotions. And you are in the business of affecting emotions.

For example if I said, "spider!", you would image a spider, and you would have some kind of emotional association to the spider-image.

Depending on your personality you may feel anxious merely at the thought of a spider. (Other people not so much).

The point is; words create mental images, and mental images create emotions.

Your task is to use words to evoke the images that will create the feeling you WANT to convey.

Political leaders use language specifically designed to evoke an emotional responses.

For example, we hear about "The UK crashing out without a deal"

You hear phrases such as, "Going for gold"

You hear leaders use evocative language that are designed to create images that evoke strong feelings.

Your task as a communicator is to practice the art of using evocative language and think carefully about what images will create the emotions you are seeking to inspire.

Equally, you need to avoid using words that will trigger emotions, that will work counter to your intentions.

For example, if the salesperson says to a prospective customer, "Great stuff! Now to finalise the deal, all you must do is to sign the contract on the dotted line, here".

The salesperson has now triggered a fear response and the prospect, says, "Oh, let me think it over for a while. I was told never to sign a contract until you've gone over the small print. You've probably got something in the small print I wont like. I will call you back in two weeks after I've had time to check this out with my partner."

The salesman talked himself out of the sale by accidentally using fear inducing words.

He could have said, "If you will just authorise the paperwork, I will get straight on it and you will have your wonderful new machine installed by the end of week and I know you will just love how it will make your life easier!"

Can you see and feel the difference between the two sets of words? If yes, then today you have discovered the secret of effective communication.

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

Blogs by Email

Do you want to receive an email whenever we post a new blog? The blogs contain article 5-10 minutes long - ideal for reading during your coffee break!

Further Reading in Communication - Clear Communication

  • Communication Skills: Clear, Rational and Positive
    Do people always understand what you mean, or do you leave ambiguities in your message? Empower yourself by making your communication clear, rational and positive, in order to engage people and get your ideas across and accepted.
    Read Article >
  • How to be a better communicator
    Your work and personal relationships would benefit if you improved your style of communication. Please check out these four strategies you can use straight away, to be a better communicator and gain more co-operation from people around you.
    Read Article >
  • Make a Good First Impression
    First impressions really do count. When you meet someone you quickly decide whether you like them or not. And equally, other people will make a judgement about you. Here are some tips to help you make a positive first impression.
    Read Article >
  • How to give feedback
    People are very quick to give negative feedback, but it is even more important to communicate positive feedback. Correctly given, positive feedback can be much more effective in getting people to change their behaviour or attitude.
    Read Article >
  • Communication skills for trainers or presenters
    Communication skills for trainers or presenters As a trainer or presenter: You have three major goals. To make your messages and material: 1. Informative 2. Enjoyable 3. Memorable Let us look at each in turn: Informative Your delegate must find your material informative. In order for that to happen, you must...
    Read Article >

Looking for Communication Skills Training?

If you're looking to develop your Clear Communication Skills, you may find this Communication Skills Training Course beneficial:

Open Training Course Pricing and Availability

14 April
London - Central
£475 +VAT
7 May
Online - Teams
£475 +VAT
12 May
Birmingham
£475 +VAT
14 May
Gloucester (M5 J11)
£475 +VAT
Course Full
More dates and locations available
Save £50 on this course

Next Open Course Starts in 10 days, London - Central, places available Book Now >