Common Time Management Mistakes
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When it comes to time management, most managers make the same mistakes.
Here is a list of five common time management mistakes together with their countermeasures.
1. The mistake of being too easily distracted
We live in a world that is designed to distract us. Many people are trying to attract our attention; politicians, bloggers, bosses, customers, friends, Facebook, emails and advertisers, all want to grab your attention.
As a consequence of this constant bombardment, most people are too easily distracted.
Countermeasure
Strive to focus your attention and resist the constant distractions from the email inbox ping, the Facebook notification, and the other distractions from work colleagues in the office.
Keep your mind on the job.
2. The mistake of having no clear plan of action
One reason you may be so easily distracted is that you have no clear written plan for the day. You have only a vague notion of how you will spend your time, today. All good time managers have detailed plans for the day. And all poor time managers lack such detailed plans.
Countermeasure
To make yourself a good time manager, each evening, write a plan for the following day. Then strive to stick to the plan. Remember, you cannot stick to a plan you don't write.
3. The mistake of procrastination
Procrastination is the act of putting-off a task because you are not in the mood to do it. You could do it. You should do it. But you are not in the mood to do it, so you don't.
Could, should, don't.
This is a recipe for disaster. And many people live by that creed.
Could, should, don't.
It leads to missed deadlines, late work, conflicts and arguments. Disaster.
Countermeasure
Never procrastinate. If you could do it, and you should do it, then DO it. Even if you are not in the mood.
Do it even if you are not in the mood to do it.
This is self-discipline. It is the countermeasure to procrastination.
4. The mistake of trying to multi task
Multitasking is the act of attempting to do two or more things simultaneously. Examples are: making a phone call whilst driving on the motorway. Cooking dinner whilst doing your homework.
Listening to a friend whilst trying to type an unrelated email.
Multitasking has been sold to you as a good thing to try to master. This is bad advice. You will end up dividing your attention between tasks and will make a mess of both tasks.
Countermeasure
Don't try to multi task. Instead, line up your tasks into their best logical sequence and do them one at a time in the state of full mental focus and full attention.
Remember: Full focus and full concentration. Full Focus and concentration is the best way to gain results. Don't split your focus. Concentrate.
5. The mistake of trying to do it all for everyone
Many people are suffering from the inability to say, "No". They want to be liked, they want to be helpful, and so they say "Yes" to every request for help. As a result they overcommit. They say, "Yes" to 20 people and they commit to doing 20 tasks in a time-frame that won't allow 20 tasks to be done properly.
So, the person either misses deadlines, or does a rush-job, and messes it up, or breaks the promise made, or takes the work home and works through the evenings to catch-up.
None of these are sustainable.
Countermeasure
Learn to say, "No".
Don't say no because you are lazy. Say no when you realise that your time is already fully committed, and taking-on more work, will force you into one of the errors mentioned above. Be assertive. Be rational. Be clear about what you can and cannot do.
A wise person knows his limitations. If you go too far beyond your limitations, you will mess up and nobody will thank you for it.
Learn to say, "No".
Summary: Five time management training tips
- Strive to focus your attention and resist the constant distractions.
- Each evening, write a plan for the following day. Then strive to stick to the plan.
- Never procrastinate. Instead, use your self-discipline.
- Don't try to multi task. Instead, line up your tasks into their best logical sequence and do them one at a time, with full mental focus.
- Learn to say "No", when you realise that your time is already fully committed.
If you want to learn more about time management, please attend this one day time management training programme.
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Time Management Questionnaire
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