Posted 29 November 2011 by Chris Farmer
Personal Development Courses
We offer both:
• Bespoke in-house training.These can be tailored to your specific needs.
• Open training courses at locations near you.
11 Useful time management tips Time is your most precious resource.
Time is more valuable than GOLD.
Time is more valuable than a higher education.
SO you should never waste time.
But many people do.
Some people want to learn how to management their time, and are looking for some good ideas.
If you are looking for time management ideas, then please..... Read on.....
1. Learn the difference between being "busy" and "productive"
Many people are busy but NOT productive.
1. Busy means "The amount of work done".
2. Productive means "The amount of value added".
You know people who may be busy all day, but their activity does not add any value to the organisation: and may even be destructive.
2. Apply the Pareto principle (80/20 Rule) to time management issues
The 80 /20 rule states that things are not equal.
- That 80% of your results are flowing from 20% of your efforts.
- That you get 80% of your problems from 20% or less of the people.
- That you get 80% or more of the productive ideas from 20% or less of the team.
- That 80% of the value of a newspaper is contained in 20% or less of its print.
The Pareto principle suggests that you should do the following.
Find out which 6 super-productive activities represent the 20% that accounts for 80% of your value.
Then focus relentlessly on those super-productive activities.
- Don't spend major time and money on things that don't count
- Don't spend major time and money on people who won't add value.
4. Prioritise using decision matrices
Learn to use priority order decision matrix.
Buy a book on decision matrices and read it.
Never make a major decision without working out the various options, ON PAPER.
If the decision is an important one, then ALWAYS think it through, on paper.
5. Beat the three most common time wasters
Three common time wasters:
I. Stop "replaying the tapes" of bad episodes from the past and feeling the associated negative emotions again.
II. Stop "replaying the tapes" of a bad potential future scenario, and feeling the fear and anxiousness in advance.
III. Merely wishing that reality was different: instead of doing something concrete that will make reality bend to your will.
6. Learn to plan ahead
People who lose often, lose because they don't have a plan.
People who win often: do win because they are operating according to a finely detailed and well-constructed plan.
Success requires systematic ordered plans.
Unsystematic, disordered chaos, fails.
SO: work to a systematic well-ordered plan.
7. Develop your memory skills
Memory is the faculty of accurately absorbing and recalling information.
Failure to correctly absorb, memorize and recall information will cause you to make too many avoidable errors.
The good news is: You can improve your memory over time; by means of using memory training techniques.
There are many memory training techniques that you can learn. They are all based on a technique called "Repetitive association and visualisation"
Using memory techniques, you could easily triple your powers to recall valuable information.
for more information follow this accelerated learning link
8. Say "no" to time wasters
There are some people who waste your time at work.
"Waste your time" is defined as "They occupy your time, in conversations that do NOT add value to your day (or theirs)"
Please do the following:
I. Think of the face of the person who wastes your time, at work.
II. Write his /her name down.
III. Then write down exactly how he/ she manages to steal time from you.
IV. Estimate how many times that happens in a typical week.
V. Then Figure out how you are going to limit the impact of this person's interruptions.
9. Delegate in the right way for the right reasons
Delegate the lower value work to other people: in order that you have sufficient time to keep doing the higher value work.
Delegate by means of the SMART target method
Specific: Describe the task in specific terms not vague terms.
Reduce the goal to numerical values if possible
I.e. don't say:" Will you post some marketing leaflets for me?"
Instead, say "Will you post at least 300 marketing leaflets to addresses within 100 miles of our business?"
Agree how often you should check in, to measure how well the person being delegated to is progressing.
Make sure the goal is achievable by reference to the person's skills and knowledge.
Make sure the person has nothing else stopping him from being able to do the delegated task.
Do give a specific deadline for the completion of the task.
If you don't, the person will tend to put the task off, in favour of those other tasks that do have a deadline.
10 Develop your personal initiative and beat procrastination
Never allow yourself to procrastinate.
Procrastination is the art of putting off the things you know you should do, because you are not in the mood to do them.
Don't be a mood- driven individual.
Moods are transient and make an unreliable guide to intelligent action.
Instead be a disciplined individual.
Discipline is the art of doing the things that you know you should do, even if you are not in the mood to do them.
11 Ask and answer this one question
How can you make yourself more efficient?
How can you add more value, in less time, whilst maintaining your health and happiness?
Grab a pen and write down all the ideas you can: that will answer the above question.
Then act on your own answers.
For more information about time management training visit the Corporate Coach Group website.