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Time Management - How to be More Efficient In Times of Austerity

How to be more efficient in times of austerity

In these days of austerity, it is important to cut back on wasteful or inefficient activity.

We must become more efficient.

We need to ensure that the money we spend is spent only on things that add real value.

And since "time = money", we also need to ensure that we spend time only on those things that add real value.

Today, you need to look for ways to do that: To help you, we have prepared a short list of four things for you to check:

Consider the following:

1. Needless action

Needless action is action that is not directed towards the goal for which the organisation is aiming

These activities are superfluous and unnecessary; not relating to the core values of the organisation.

They should be identified and cut.

Time Management Training

Time Management Training

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2. Wasteful action

Action that is related to the core function of the organisation should be done as efficiently as possible with little or no waste.

This is easier in smaller organisations: Large, bureaucratic organisations, such as the NHS tend to be able to waste resources because they carry such large inventories. John from the NHS says:

"Please photocopy 300 of these, in colour. Colour would make it look nicer for the meeting".

Smaller businesses tend to carry smaller inventories and are therefore more aware of wasteful usage. Jane from the small garage round the corner says "Please would you photocopy 150 of these in black and white. They can share".

Think how you can eliminate wasteful spending.

3. Counterproductive action

There are some actions that are worse than wasteful: they are counterproductive!

They are SO ill thought-out that they act against the best interest of the organisation.

Example: Wasteful team meetings for which everyone is required to attend but where only two people have any decision making powers.

The other eight are twiddling their fingers thinking about all the work in their tray that is waiting to be done. The team meeting has become a mystic tradition. It has become counterproductive, but nobody says anything.

Identify and eliminate traditional routines that used to make sense when they were instigated, but now are counterproductive.

4. Underuse of resources

Everything has a range of capacities.

  • My coffee cup can hold UP TO 1/3 of a pint
  • The motorway allows you to travel up to 70 MPH
  • A certain machine can lift up to 100 Kg

The point here is: It is an error to UNDER USE your resources.

  • Loading the van with 70 Kg of rubbish when you could have taken 100Kg of rubbish to the tip is an error.
  • Underuse of your education is an error.
  • Underuse of your brain is an error.

Remember that nature has a rule, what you don't use, you lose.

Don't under use your resources.

Identify what resources you own and utilise them, to the max!

Summary

Since "time = money", we need to ensure that we spend time only on those things that add real value.

  1. Identify needless activities and cut them, (or reduce them to a minimum)
  2. Think how you can eliminate wasteful spending
  3. Identify traditional routines that are now counterproductive
  4. Don't under use your resources use them to the max.

If you want to learn more, or attend an excellent time management training course, then please follow this link

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