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The Six Most Important Time Management Skills

The Six Most Important Time Management Skills

The Six Most Important Time Management Skills

The most important time management skills are:

  1. Goal setting
  2. Prioritisation.
  3. Decision making.
  4. Prevention.
  5. Planning
  6. Delegation.

1. Goal setting.

Considerable time is wasted by doing things, that do not contribute to the achievement of goals.

Does your organisation engage in activities that do not contribute to its goals?

Everything you do should be goal-orientated, because the greatest waste of time is engaging in activities that do not get you any closer to your goals.

The first step to achieving goals, is to set goals.

2. Prioritisation

Prioritisation is the art of putting things into the right order.

The order can be based upon value, deadline pressure or logical sequence.

High value tasks should take precedence over lower value work.

Deadline driven tasks should take precedence over non-imminent things.

Logical sequence makes reference to the most efficient way of achieving the goal.

3. Decision making.

Decision making is the act of choosing the best option. There are many types of decision: Yes or No. Which one? What kind?

It is interesting to note that lifetime earnings are not related to how hard you work.

They are related to the value of the decisions your organisation entrust you to make. If you are entrusted to make high value decisions, then you will receive a higher remuneration, than someone who only makes minor decisions.

Decision making is a major life skill, and the better you become at making decisions, the better your life works.

4. Prevention.

Some people are good in a crisis, because they get so many! You have to wonder whether certain people are creating the crises situations they live with.

Other people have lives that are more stable. No crises occur. Why? Because the wise person prevents a crisis before it has chance to manifest itself.

Look into the future and try to see what is coming down the road. Do your best to anticipate what might go wrong and take countermeasures to eliminate the error before it happens.

Life is not about luck. It is about prevention of avoidable error.

5. Planning.

Many people don't plan. They say they don't need to, that they will improvise.

What they don't realise, is that planning and improvisation are not opposing ideas: they are complementary ideas. We improvise, within the framework of a detailed plan.

It is a serious error to believe that we can dispense with planning and replace it with improvisation. That tactic leads to disaster.

Build careful and detailed written plans. Then, when you come to implement the plan, and find that the plan is imperfect, you can supplement the plan with improvised solutions.

But the better your planning, the better your chances of success.

6. Delegation.

Delegation means "entrusting a task to another".

Delegate in order to maximise the productive potential of the team.

Delegate by means of SMART goals: Which means:

  • S = Give a Specific description of the delegated task.
  • M = Agree the standards by which the progress will be Measured.
  • A= Ensure the person has the requisite Abilities.
  • R= Ensure the person has access to the required material Resources.
  • T= Ensure you give the person the task in sufficient Time.

On our one-day time management course, you will learn all you need to know about these time management skills and how to apply them.

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Further Reading in Time Management

  • How to Prioritise Effectively
    Prioritisation is at the heart of time management. You cannot do multiple things at the same time; you must put tasks into a priority order. There are four ways that you can prioritise your tasks and be a better time manager.
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  • Time Management Essential Skills
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