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Five Time Management Training Principles

Five Time Management Training Principles

Five Time Management Training Principles

Time management training is training designed to help you to achieve more progress, in less time and effort. Time management training is based on the idea that there is a set of five principles that could help you to make more progress, in less time. It means that you will always do the right thing, at the right time, in the right way.

In order to be doing the right things, you need to know the five principles of time management:

1st Time management principle: Goal focus

If you want to improve your rate of progress, the first thing to do is to become clear about what you want to achieve: You need to reaffirm to yourself what your goals are.

If you don't know exactly what you are trying to achieve, then your efforts will not be targeted; and therefore will become more random; and therefore less focused; and therefore less productive.

Implication to action. Every evening, write out your goals. Try out our Goal Setting App to work out your goals.

2nd Time management principle: Prioritisation

You have more than one goal, you have numerous goals. Since you cannot do many things at the same time, you need to figure out your priorities. Which of your goals are top priority and which are not? You need to prioritise your goals. Failure to prioritise will cause you to be concentrating on something that is more trivial (but easy) at the expense of something else that is more important, (but difficult).

You need to do your prioritisation according to three criteria.

  1. You can prioritise according to value: Meaning: do the most valuable things before you do the trivial things.
  2. You can prioritise according to deadline pressure: Meaning, do the urgent things before the non urgent.
  3. You can prioritise according to logical sequence: Meaning: do things in the correct sequence. Put the washer on, then put on the nut. Put your socks on before you put on your shoes.

Prioritisation means: do the most valuable, deadline driven things in their best logical sequence.

Implication to action. Work out your priority list into a logical running order. Try our Prioritisation ToDo App to help you sort your jobs.

3rd Time management principle: Concentrate without distraction

Once you know your goals and have worked out your priority order, the next challenge is to stick to your plan as best as you can: concentrate your energy and get the work done. Don't allow your mind to deviate because of transient influences, chance conversations or will-of-the-wisp whims. Don't allow your neighbours to take you off-track by asking you questions that they can answer themselves. You goal is to get the maximum value from every hour, without causing offence to your listeners.

Implication to action. Concentrate your mind.

4th Time management principle: Apply the 80-20 principle to trivial, but necessary items

There are some tasks you need to do that are not priorities, but that are impossible to ignore. These include incoming telephone calls, unexpected visitors, and requests from colleagues for information. For these issues, you apply the 80-20 principle. The 80-20 principle (sometimes known as the Pareto principle after its discoverer, Vilfredo Pareto), suggests that:

80% or more of the value of any interruption is to be found in only 20% or less of its content.

Meaning that you don't have to listen to it all. You don't have to do it all. For NON important tasks, then you need to do just enough to kill the job off, to satisfy the short term problem and then you need to get back to your priority list; and give that priority list 100% of your concentration.

5th Time management principle: manage your energy and enthusiasm

It is important to have enough energy to last the day.

Energy is defined as, "the capacity to do work".

Some people don't do well because they don't feel well. They run out of energy. Their "Get-up-and Go" has got up and gone!" (As my granny used to say!)

In order to keep your energy at good levels all day long, I suggest the following three health habits.

  1. Limit your food intake. Too much food can make you feel sluggish. Having a belly full of dinner will slow down your thought processes.
  2. Don't skip your meals, either. Some people eat too much. Some people don't eat enough. They work through without eating lunch. They live on cigarettes and chocolate. This is a recipe for an energy crisis.
  3. In order to have sufficient mental energy you need to rest and have sufficient water. Don't skip your breaks and live on coffee. Take your statutory breaks and drink some water.

Summary of the five time management principles:

  1. Decide on your goals and focus on them.
  2. Prioritise your list of goals according to value, deadline pressure and logical sequence.
  3. Concentrate on your list without distraction.
  4. Apply 80-20 thinking to those items that are not on your priority list. Do the few activities (20% of everything that COULD be done) that will represent 80% (or more) of the solution to the distracting problem. You use 80-20 thinking to non-essential items only, so that you can get back to your priority list and give that better list your best efforts.
  5. Manage your energy. Energy is the capacity to do work, and it requires you eat well, rest and remain hydrated.

If you do these things, you will achieve your maximum productivity.

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Time Management Training

Most people feel they need help with time management. How can you get more done in the same amount of time? How can you stop other people wasting your time? If you want to know how, then click here to find out more about our time management training course.

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