Established, since 1997, leading UK based training provider.

Productivity Training Course Outline

Nobody is paid for their busyness.
We are paid for productivity.
It seems that everyone is extremely busy, but fewer people are highly PRODUCTIVE.
The important question is; How can you improve team productivity?
Attend our one-day training which will you all the skills knowledge and information needed to maximise productivity. Or, you could arrange for us to present this one-day training, as an in-house course.
Contact us today.

I was very pleased with the course content and learned a lot of new things, some of which I can also use in my personal life, in addition to professional. Trainer's presentation was varied in terms of practical and theory. Good balance, not too much role play, which some courses end up doing.

Customer Reviews

Productivity Training - Morning

Introductions

Introductions

Who are you?
What do you want to gain by attending this course?

Definition: What is productivity training?

Productivity training is about making more progress, in less time.
To achieve your goals, you need to be at your most productive.
Your “productivity” is, in effect, a measure of your efficiency.

Here is where we start: Ask and answer this fundamental question.

“What is the most productive use of your time, money and effort?”

  • “Productivity” is a measure of your achievement: It is a measure of the value of your work
  • “Busyness” is a measure of your activity. It is a measure of the amount of your work.

Many people have many Busy but Non-Productive days. They are working hard, but they are not making much progress.
The purpose of this course is to present key ideas that will allow you to improve your productivity. To get more done, whilst simultaneously saving time, money and resources.

In order to improve productivity, look at the following diagram which uses the cardinal principles of “deadline pressure” and “value added” as key indicators.
The Primary principles of productivity are “value added” and “deadline pressure”.

Productive Zone - Higher value, But not yet deadline driven, The key zone. Crisis Zone - Higher value, Higher deadline pressure, Crisis management. Fruitless Zone - Lower value, Gossip, Office politics, Pity parties. Busy Zone - Lower value, But deadline driven, Busy but non-productive.

Four types of activity

  • Q1 Crisis zone = High value, deadline driven
  • Q2 Productive zone = High value not yet deadline driven
  • Q3 Busy zone = Lower value, deadline driven
  • Q4 Fruitless zone = Lower value, not deadline driven

Distinguish between being “Busy” and being “Productive”.

The Productivity P list.

Productivity relies on understanding and working according to the P list.

Strangely, all the key concepts relating to Productivity begin with the letter, P

Here is the improved Productivity P List.

  • Purposefulness- Your purpose is the main reason for your organisations existence
  • Planning- Your plan is how you intend to achieve your purpose
  • Productive effort – is the energy you pour into the implementation of your plan
  • Persistence - Persistence is the act of coming back stronger, with a better plan, again and again
  • Prioritisation – Prioritisation is the act of organising things into the optimum order
  • Protocols - Protocols are written documents that standardise responses
  • Preparation – Preparation is the act of making ready before the implementation of the plan
  • Progressive thinking- Progressive thinking is the act of always looking towards a better future
  • Prevention of avoidable error - Prevention of avoidable error is the elimination of self-sabotage
  • Proper decision making methods. – decision making is the act of picking the best option from many
  • Problem cause solution analysis. – is the act of tracing causes and coming up with practical solutions
  • Problem implication countermeasure analysis - is the act of predicting and stopping painful consequences
  • Personal initiative. - is the art of taking action before anyone forces you. Action on your own volition
  • Positive mental attitude. It the act of taking charge of your own mind and conversation
  • Political awareness. - Is the art of gaining the willing cooperation of others
  • Philosophy of continuous improvement. Is the act of never being completely satisfied with your current position. It presupposes a desire for more. You are happy, but never satisfied

Productivity SOS.

Three causes of Busy but NON productive days.

  1. S = Self. Your own bad habits, errors and omissions.
  2. O = Others. The bad habits, errors and omissions of other people.
  3. S = Systems. Inefficient systems that are operating inside and outside your organisation.

What are your particular instances of the above SOS list?

  1. How do you make yourself less productive? What can you do about it?
  2. How do other people make you less productive? What can you do about it?
  3. Which two systems are slowing your productivity? What can you do about it?

Gain productivity by focusing relentlessly on your Major Definite Purpose

Productivity means making progress towards your Major Definite Purpose. Relentlessly focusing on your major purpose will improve your productivity. It is vital that everyone in the organisation is clear about the exact nature of the Major definite purpose. It needs to be clearly communicated to everyone who needs to know.

Purposefulness
Clarity of purpose and smart target analysis
How to set and communicate the exact target.

Prioritise your work so you are always doing the most productive thing.

Prioritisation is the act of putting things in the right order.

The right order is defined by two things:

  • The value of the task and
  • The best logical sequence.

Exercises in prioritisation into the most productive order.

Handle interruptions and distractions.

Many people are continually distracted and are bounced around by chance circumstances.
More productive people operate according to their plan, not by chance circumstances.

How to improve your email management.

We will analyse how you can best manage the situation - prioritise and organise your emails.

Delegate or outsource non-essential processes.

Delegate non-essential tasks to others which will allow you to focus more time onto more productive matters.

Laws of proper delegation.
We will look at the laws of how to properly delegate the right tasks to the right people.

Solve problems more quickly and effectively.

To be more productive, it is important to solve problems quickly.
Problem cause solution mind mapping.

To be more productive, it is important to make the correct decisions:

  1. Yes, no decisions
  2. Which one, what kind decisions.
Food Photo Food Photo Food Photo
A selection of food which is available on our open courses - varies per venue

Productivity Training Programme - Afternoon

Productivity relies on a certain state of mind

Productivity is the product of the inventive mind. If your mind-set is productive, then your actions will be correspondingly productive.

If your mindset is non-productive, then your actions will be correspondingly non-productive.
We will analyse and explain how your mind set affect your productivity.

Improve your productivity by developing the right mind set.

Maintain a positive mental attitude.
Conversation control: Keep office conversations only on productive topics
There are five types of conversational categories:

  1. Future will be good. These are goal orientated optimistic conversations. These are usually productive conversations
  2. Future will be bad. These are fear inducing conversations. Not very productive
  3. Past was bad. These are anger conversations. These are not very productive
  4. The past was good. These can be nostalgic conversations. These are non productive
  5. The present moment. These are usually productive conversations

Use the continuous improvement cycle:

Continuous improvement is based on five major concepts, structured as below:

Purpose, Plan, Action, Feedback, Change.

  • State your Major definite purpose
  • Formulate your best plan
  • Take consistent action
  • Gather and evaluate the feedback. Both positive and negative
  • Make progress by continually adapting and evolving

Recognise that the continuous improvement formula is a continuous process

How to use negative feedback to improve productivity.

Negative feedback is a signal to change, improve your plan of action.

The cycle is continuous and never-ending.
The continuous improvement cycles require the willingness to make changes.

The continuous improvement cycle suggests six questions.

  1. What is our Major definite purpose or goal?
  2. What is our detailed plan?
  3. What are our priority actions?
  4. That are the positive feedback results from our most recent actions
  5. That are the negative feedback results from our most recent actions
  6. Based on the recent feedback results, what progressive changes do we need to make to our current plan of action?

These six questions should be running as a continuous cycle and will almost guarantee you an improved productivity.

How can you employ this system in your place of work?

Final summary and action planning.

Food Photo Food Photo Food Photo
A selection of food which is available on our open courses - varies per venue

The course content was educational, as well as personally and emotionally challenging. It is designed to rewire and redefine habitual poor practice. The trainer's presentation was designed to be easily followed and structured to ensure high retention of information and data.

Customer Reviews