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Time-Saving Tips

Time-Saving Tips

Time-Saving Tips

Here are time saving tips.

  1. Keep in mind your primary goals.
  2. Prioritise your tasks according to how much they contribute to the achievement of your goals.
  3. Refuse to spend much time doing things that are not important.
  4. Don't try to multi-task. Focus 100%.
  5. Don't allow yourself to be distracted by those people who would waste your time.
  6. At least every 90 minutes take a short break.
  7. Drink plenty of water and move your body.
  8. Ensure the right work-life balance.

1. Keep in mind your primary goals.

You have only a limited amount of time, but there is an unlimited number of ways you could spend it.

Decide consciously: "What are my primary goals? What do I want, or NEED to achieve?"

By setting goals that are "clear and distinct" you will be able to wisely prioritise your time.

2. Prioritise your tasks according to how much they contribute to the achievement of your goals.

Now you have your goals in mind, you can measure every individual task against the standard of your goals.

Each task will fall into one of the following six categories:

  1. Important, and must be done today.
  2. Important, but does not have to be done today.
  3. Not important.
  4. Trivial.
  5. Irrelevant. A waste of time.
  6. Counterproductive. (The task actually takes me away from my goals).

3. Refuse to spend much time doing things that are NOT important.

You should spend the vast majority of your time on tasks that fall into the first two categories listed above.

Put those important tasks into a logical order and ignore the rest.

4. Don't try to multi-task.

When you are working through your list, you should focus your mind 100% on the task at hand.

Do not try to multi- task; which is the common error of splitting your mental focus and trying to do many things simultaneously.

The likely result of splitting your focus is that you will make more mistakes, which then need to be rectified; which means your progress is severely diminished.

Multi-tasking is a false theory.

Instead, concentrate and focus your mind onto the single task at hand.

5. Don't allow yourself to be distracted by people who would waste your time.

You are probably exposed to people and circumstances that tend to draw your attention away from your plans.

Some of these distractions are legitimate since they too fall into the first two categories; "Important and urgent", or "Important".

But many distractions are simple distractions; trivial and annoying.

You must do all you can to resist these distractions. Limit your exposure to trivialities.

Keep away from those people who want to waste your time.

If you cannot physically get away from them, then try to limit the damage they are doing to your day by saying to them,

"I'm sorry but, I can't talk now because I need to focus this for a while, without distraction".

6. Every 75 to 90 minutes, take a short break.

Take regular breaks.

It is important to work, but it also is important to rest.

  • The success formula is; work, rest / work, rest /work, rest/ work, rest...
  • The failure formula is; work, work, work, work, work, work...

An increase in the amount of "work-done" does not necessarily equate to a corresponding increase in productivity.

Why? Because, if you work too hard for too long, you get tired. Then you make more mistakes, and your productivity is therefore diminished.

You will make more progress by focusing on increasing the quality of your work while simultaneously reducing the quantity of your work.

If you apply that principle, you will find that you will work fewer hours, yet you will make more progress.

7. Drink plenty of water and move your body.

Your mind and body form a single integrated system.

You need to look after your mind and body. Your brain and heart are composed of 73% water, and your lungs are 83% water. Your skin contains 64% water, muscles and kidneys are 79%, and even the bones are watery.

Therefore, you need to drink plenty of water and keep away from alcohol.

9. Strive for a work-life balance.

The ultimate aim of life is to be highly productive over decades, (not just for a few weeks or months).

You need to play the long-game.

If you think about any piece of moving machinery, it needs to be in-balance. The wheels on your car needs to be balanced before you can safely drive at speed.

If your wheels are off-balance, then when you speed up, the imbalances in the system cause increased internal stresses. If these stresses reach a critical level or they go on for too long, the wheel will break.

All dynamic systems need to keep in balance. Therefore, YOU need to keep in balance. Else you might start making time management mistakes.

Look after your mind, body and spirit.

Further reading: The Magnificent Seven Time Management Tips

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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Further Reading in Time Management

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