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Time Management Question - How can I Better Manage My Time?

Time management question - How can I better manage my time?

How can I manage my time better?

Most people need to be better at time management. Why?

Because they find there is always too much to do in the time available.

So, there are many people that need to learn to prioritise and concentrate only on the most important and urgent tasks. Not be so easily distracted and interrupted; not so easily taken off track; doing things that don't add much value or are even counterproductive.

The above statement seems to be a correct solution to time management problems.

But the correct solution is not always easy to do in practice, because the correct solution requires discipline and effort.

For example the correct solution to being overweight is to reduce your calorific intake and start jogging every day. Anyone who did that would solve their weight problems.

But the correct solution is not always easy to do in practice, because the correct solution requires discipline and effort.

So most overweight people don't ever restrict their calories, nor take up running.

Similarly, the correct solution to your time management problem requires discipline and effort.

Time Management Steps

1. Make a list of all the things you could/ should do (this is a list that is almost infinitely long).

2. Prioritise the list according to importance and deadline pressure. Do those things that are both urgent and important first.

3. Do not make priority decisions based on what jobs you like and which ones you don't like.

4. Do not make priority decisions based upon what jobs you are in the mood to do.

5. If the most urgent/ important job is also one that you don't like doing and one that you are not in the mood to do, then DO IT ANYWAY!

6. All the remaining tasks, the ones that are on your first list but are not on your priority list, you need to categorise those into three classes:

  • Jobs you will do at a later time (put a date on these tasks indicating when you will do them).
  • Jobs you will delegate to another person to do (delegate this task as soon as you can with a date for its completion or follow up).
  • Jobs you will ignore: have the courage to ignore low value tasks. There is little value in doing tasks of little value.

7. Maintain your focus and don't allow your mind to be too easily distracted by:

  • emails that ping into your in box
  • Other people's conversations and office gossip
  • Thoughts and ideas that are not related to the task that you are focusing on.

8. Don't be tempted to multi-task. Focus on one thing at a time with full concentration. A split focus will make you prone to making errors that will necessitate that you do
the task again. Do it right first time with no errors.

Time Management Techniques

Correct solutions to time management issues are often not easy to implement, because they require self-discipline and some effort. If you would like some help with your time management, please check out our Time Management Skills training course.

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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Further Reading in Time Management

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  • Managing Stress
    Reducing your stress levels can be achieved by management of your work load and time pressures, together with managing the emotional responses to such pressures.
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