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The Best Time Management Tips

The Best Time Management Tips

The Best Time Management Tips

Here are ten simple, but effective tips to follow, to get the most out of your valuable time:

  1. Be clear on WHAT goals you need to achieve today.
  2. Be clear on WHY you need to achieve them.
  3. Prioritise your goals in order of urgency and value.
  4. Do the "High value, urgent" tasks first, even if you don't like them.
  5. Keep distractions and diversions to a minimum.
  6. Take breaks, during which you should eat nutritiously and drink water.
  7. Keep written notes of ideas you have during the day.
  8. Put things back immediately, in their proper place, so you can find everything quickly.
  9. Spend at least 50% of your day in preparation and planning for the future.
  10. Make your last job of the day to review progress and make your goals' list for tomorrow.

1. Be clear on WHAT goals you need to achieve today.

If you don't set goals, you will end-up working for people who do.

Become a goal focused individual by setting specific and measurable goals, every day, and then do your absolute best to achieve them.

Remember that big ambitions are attained by achieving smaller, subset goals.

2. Be clear on WHY you need to achieve them.

Motivate yourself by thinking, or writing down, the reasons for the goals.

You can do this in three ways:

  • Write all the painful consequences you will suffer, if you don't get the job done.
  • Write all the pleasurable consequences you will enjoy, if you DO get the job done.
  • Write out both lists and think about both sets of consequences: The carrot and the stick.

3. Prioritise your goals in order of urgency and value.

Since you cannot be in two places at once, you need to prioritise your tasks, by reference to their;

  • Value (what is the task worth?) and
  • Urgency (how much time do you have?)

Please make use of our free prioritisation app, designed to help you prioritise your tasks.

4. Do the "High value, urgent" tasks first, even if you don't like them.

Don't put off unpleasant or daunting tasks. Failure to do the high value, difficult and unpleasant things first, will cause you to fail.

Once you have identified the highest value, deadline driven activities, then do them first, irrespective of whatever distractions and diversions may be present.

5. Keep distractions and diversions to a minimum.

We live in a distracting world. Everyone wants a piece of your brain - advertisers, Twitter, Facebook, friends, family, customers, colleagues et al.

People will take you off track if you let them.

Therefore, if you want to get things done, disconnect yourself from the trivial and focus your attention onto high value, urgent work.

Interrupt the interrupter.

6. Take breaks, during which you should eat nutritiously and drink water.

You cannot work all day without breaks and recuperation time; and it is a mistake to try. If you push too hard, you will crack under the pressure.

So, balance work with rest.

Push and rest.

Push and rest.

Eat drink and be merry.

Then get back to work!

7. Keep written notes of your ideas during the day.

As you work through your list you will be bombarded with new information, tasks and ideas.

Don't jump on each of them as they come. Instead, write a note of everything and put it into your priority plan, based upon an evaluation of the tasks' value and urgency.

Don't make the mistake of coming off track, because an idea has popped into your head. Make a note of the idea, IN WRITING, and keep working the prioritised programme.

8. Put things back, immediately in their proper place, so you can find everything quickly.

How much time is wasted looking for things that cannot be found?

Assume that everything has "A Natural Place" and then put it back in its place immediately after use.

  • Don't leave your things anywhere.
  • Have a definite place for each item.

9. Spend at least 50% of your day in preparation and planning for the future.

Some people are good in a crisis, because they create so many, they get plenty of practice.

But it is better to avoid a crisis than to have to deal with one.

Therefore, wise time managers spend most of their time predicting potential problems and preventing them BEFORE they have a chance to occur.

That makes their lives less exciting, since they hardly ever have to deal with disasters.

As a consequence, time managers live happy, healthy and comfortable lives.

10. Make your last job of the day to review progress and make your goals list for tomorrow.

At the end of each day, review your progress. Not everything went well. And some things went badly.

So, review your goals list, go over in your mind WHY the goals are important, organise your new priorities, and write the plan for tomorrow.
Then go to bed early, sleep soundly and wake up to a fresh new day.

Think about the pleasure if you do, and the pain you will suffer if you don't.

About the Author: Chris Farmer

Chris

Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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