Posted 22 September 2013 by Chris Farmer
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Time management, planning ahead
This six part essay covers the six major themes of leadership and management development. The six themes are as follows.
Your leadership and management development programme needs to be centered around the six essential leadership management skills, namely the ability:
- To set and achieve your goals.
- To communicate clearly.
- To manage time and prioritise, and delegate work.
- To manage conflict and handle difficult people.
- To create and sustain a positive mental attitude, especially during tough times.
- To inspire others and create a positive, productive atmosphere.
If you want to know more, please read on................
Good leadership and management require the ability to plan ahead
Good leadership and management require the ability to plan ahead, prioritise, organise and delegate tasks.
Let us assume that you already have two preceding leadership and management skills. You have decided upon the goal you want the team to achieve and you have communicated the goal to all those who need to know.
The next leadership and management skill is the formulation of a plan; a plan capable of achieving the goal.
Planning ahead is one of the most important leadership and management skills.
All great leaders are great planners. They need to be. The goal will not be achieved unless and until all the right things, have been done, in the right order, in the right way.
And that will require careful planning.
The issue of planning introduces what we call the "P list".
The P list is a list of subset skills relating to planning. All leaders and managers should know about and live by the P list:
- Planning. The act of thinking in advance what tasks have to be successfully completed in order to achieve a higher order goal.
- Preparation: the act of making ready everything and everyone, well in advance of the event.
- Prevention. The act of assessing risk and stopping the disaster before it even has a chance to occur.
- Prioritisation; the act of putting the tasks into their proper order; an order dictated by both deadline pressure and by logical necessity.
- Practice; the act of rehearsing the skills that will be needed on the day.
- Protocols; the act of writing down the steps to be followed if certain contingencies occur.
- Productivity: the recognition of the fact that activity, in and of itself, is of no value unless that activity is productive; in the sense that it produces measurable progress towards the goal, in reasonable time.
- Delegation. (Not a p word, but a good word nevertheless). Delegation is the art of allocating the right task to the right person, in the right way.
Many people do not plan ahead. They leave everything to the last moment. When you ask them why they do not plan ahead, they say: "What is the point of planning ahead, when everything around here is such chaos? There is not any point."
Those people who do plan ahead, meaning: they do write written plans, they do prepare, they do prioritise, they do practice and formulate protocols for doing things, and they do delegate their lower value work, are at a tremendous advantage to all the others who do not.
Those people who are organised and prepared, who are systematic and disciplined, are able to achieve such a large volume of productive work with less effort and less fuss so as to appear almost superhuman when compared to his disorganised cousins.
The disorganised person arrives late for the meeting, without the proper documents and without having read the background information. He asks if he can borrow a pen, as he has come to the meeting without one, and sits in the meeting trying to blague his answers to questions because he has not done any preparatory work.
And he wonders why he is not regarded as leadership material.
Leadership requires the p list. Planning. Preparation: Prevention. Prioritisation. Practice. Protocols. Productivity. Delegation.
Even though you have a communicated the goal and the plans, you will find that there are some people who:
- Don't agree with the goal.
- Don't agree with the plan.
- Won't follow the plan.
- Do things wrong.
- Do things their own way.
As a consequence, you can expect there to be conflict situations.
And you need therefore to be able to handle conflict situations.
Conflict management is the next management skill. If you want to know more about how to master conflict management, please read on..................
If you want to know more please click any of the links below.
Part 1: To set and achieve your goals.
Part 2: To communicate clearly.
Part 3: To manage time and prioritise, and delegate work.
Part 4: To manage conflict and handle difficult people.
Part 5: To create and sustain a positive mental attitude, especially during tough times.
Part 6: To inspire others and create a positive, productive atmosphere.
Please follow the link for details about our leadership and management development training.