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Good Planning

Good Planning

Good Planning

Good planning entails five major subsets:

  1. Analysis
  2. Prioritising
  3. Sequencing
  4. Scheduling
  5. Preparation

1. Analysis: Breaking the goal into smaller subsets tasks.

You can think of everything as being made up of parts.

  • Houses are made up of bricks.
  • Light is made up of seven colours of the spectrum.
  • Teams are made up of individual people.

Every goal is made up of subset tasks. So, whenever you set a goal, then you need to begin immediately to break it up into smaller, more manageable tasks. And each of those smaller subset tasks can also be seen as being composed of parts, so you may want to break the subsets, into their subsets.

The act of mentally breaking things down into smaller subsets is called analysis.

So, the first part of the planning process is to make an analysis of the original task and break it down into its parts.

Then think about prioritising.

2. Prioritising.

Prioritising means recognising that some of the parts are more important than others. Not everything is equal. Some things are important. Other things are not important; some are even trivial. Prioritisation is the act of sorting things into various levels of importance. The mistake some people make, is not working out what is important and what is trivial.

As a result, they spend a lot of time on trivial things, and that leaves insufficient time for the important things.

So, whenever you have a goal, and you have broken it down into subsets, you need to ask yourself, which elements are important and which are not. Put things into the order of importance.

Then you can think about sequencing.

3. Sequencing.

Now you know which elements of a goal are important, you can now begin to think about their proper sequencing. Sequencing is ordering things chronologically, (as opposed to ordering things in terms of their relative importance). All things have an ideal chronological order, or sequence. You can only do certain things after other things have been done.

The presumption is that there is always a perfect sequence. For example:

Should you eat before or after heavy training? If before, how soon before? If after, how soon after training should you eat?

Always assume that there is an ideal sequence to any task.

If you do the right things, in the right order, then things will go very well. If you do the right things, but in the wrong order, they might not go well at all.

For example: Should you put the milk in the coffee before you add the hot water, or after?

It does make a difference to the outcome.

4. Scheduling.

Now you have worked out the relative importance and the proper sequence of a task; the next step is to schedule the tasks into your diary.

You need to put the tasks in your diary, or into Microsoft Outlook, or into your mobile device.

You need to schedule exactly WHEN you will do, what you NEED to do.

Allocate the time and write a few notes of what needs to be done, and how you will do it.

By scheduling your tasks into your diary, you will develop a definite plan for the day, based upon your goals, and you are very likely to follow through in action.

If you follow the plan, then you are one step closer to your goal. And if you continually take definite steps towards your goal, then you will feel better about yourself.

If you don't schedule the task, then you are likely to procrastinate, and NOT do the task. If you fail to do the task, then you fail to take one step closer towards your goal. By not taking any steps towards your goal, you won't feel good about yourself.

You only feel good, when you think that today is good and the future will be better.

You must give yourself good reasons to believe that the future is good and the future will be better. You cannot fake this belief. It has to be real. And the way to make it real is to do something that would make it real. Build your plan and follow it. If you are following your plan, and making daily progress, that in itself, will be sufficient to raise your spirits.

5. Preparation.

Once you have scheduled your tasks, then you may need to prepare in advance. For example, if you have scheduled a meeting with a potential buyer, then you need to prepare for the meeting.

You will need to gather your information on the situation so far. You will need to look at the buyer's website. You will need to check the postcode for the venue, and ensure that the route to the venue is clear. You need to get your clothes ready and prepare your paperwork.

Preparation is one of the major keys to your success.

Preparation is the act of making ready, before an event. Successful, happy people spend a lot of time preparing for future events.

Successful actors prepare by learning their lines and doing research on their character. Successful investors prepare files on their next acquisition. Successful athletes spend their whole year, preparing for a performance that may only last one minute.

In fact, you could say that happy successful people spend a large percentage of their day in preparation for upcoming events.

Preparation is a key to your success and happiness.

If you know you are well prepared; then you have every reason to believe that your future performance will go as well as possible.
On the other hand, if you know that you are not well prepared, then you have every reason to believe that your future performance will not go well. How could it?

You feel happy only to the degree to which you have reason to believe that "today and the future will be good", and you can only have that belief if you know, deep down, that you have done your homework and that you are as well prepared as you could be.

Preparation is one of your major keys to performance and happiness.

About the Author: Chris Farmer


Chris Farmer is the founder of the Corporate Coach Group and has many years’ experience in training leaders and managers, in both the public and private sectors, to achieve their organisational goals, especially during tough economic times. He is also well aware of the disciplines and problems associated with running a business.

Over the years, Chris has designed and delivered thousands of training programmes and has coached and motivated many management teams, groups and individuals. His training programmes are both structured and clear, designed to help delegates organise their thinking and, wherever necessary, to improve their techniques and skills.

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