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Time Management: Prioritization

Time Management: Prioritization

Time Management and Prioritising

Time management training is important to you.

Time management is the rejection of the idea that it is okay to go through the day, merely responding to events, as they occur.
Time management training rejects the idea that your days should be spent in reaction, at the mercy of ever changing circumstances.
Time management says that your days should be spent in control of events, and that you should be merely adapting your existing plans to accommodate ever changing circumstances.

Time management is not a gift from the gods. It is a discipline and a set of skills that need to be applied every day.

What are the time management set of skills?

Time Management needs you to be good at the following list of skills.

  1. Analysis
  2. Planning ahead
  3. Prioritization
  4. Preparation
  5. Delegation

Let us look at each one in turn.

1. Analysis: Is the act of (mentally) breaking things down into their subordinate subset

  1. Name the goal being analysed.
  2. Break the goal into smaller subsets by asking the magic question "What are the major subset categories of this?"
  3. Name each subset and give each a definition if necessary.
  4. Put the sets into the best logical sequence.
  5. Repeat the steps 2- 4 until you have sufficient detail for your plan.

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Most people feel they need help with time management. How can you get more done in the same amount of time? How can you stop other people wasting your time? If you want to know how, then click here to find out more about our time management training course.

2. Planning ahead

A plan is a thought process that has been recorded in writing.
A plan is intended to be a prescription for a course of action aimed at achieving specific goal or objective, within a specific time.
A plan should explain, in as much detail as possible, what needs to be done, by when, by what means, and by whom.

3. Prioritization

Prioritization is the act of putting things into their correct order of importance then doing tasks in that proper order. Prioritization is a necessary skill because you can't be in two places at once; you can't do three things at the same time. You can only, properly, do one thing at any given time. Therefore you need to order things correctly.

4. Preparation

Preparation means: before the event, putting everything in its proper place and having everything in place. The person who cannot find his keys, or who has lost his papers, can never be a good time manager, for the time spent in looking for needed items can never be recovered. The well prepared person knows where everything is; for he has a place for everything and everything is in its place. The well prepared person knows where to put his hand on any item he requires, and is thus more able to achieve his goals with minimum effort and minimum time.

5. Delegation

Delegation is the act of entrusting a task to another person. Delegation is important because there are too many things to do, to allow you to do them all. You don't have the time, or the energy, or the knowledge, or the inclination, to do it all. So, you must delegate.

But you must delegate the right task, to the right person, for the right reasons.

The right reasons to delegate are:

  1. Delegation frees you up to do more valuable work.
  2. This person is better at the job than you are.
  3. This other person would benefit from the experience.
  4. The other person may be underemployed and have spare capacity, whereas you have too much to do. Share the load.

Time management skills therefore are vital to your health, wealth and happiness.

Time management skills are just that: skills.

They need to be learned, understood and applied every day.

The main time management skills are:

  • Analytical thinking
  • Planning
  • Prioritization
  • Preparation
  • Delegation

Where can you learn these skills?

You can learn these skills by attending our time management training course.

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