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Stress Management and Time Management Training

Stress management and time management training

Stress management and time management go together

Many people are feeling stressed: and part of the reason is their lack of time management skills.

So you can think "Stress" and "Time management" are like twins: where one is, the other is close at hand.

Here is a short list of three, common time management errors that people commit which causes them to stress out.

  1. Leaving things they don't want to do, until the deadline is so close, it becomes a crisis
  2. Failing to plan ahead
  3. Failing to prioritise and concentrate

Each of these errors is a cause of stress

And some people commit all three errors simultaneously.

i.e. They put off things until the deadline: then at the last minute, they launch themselves at the task with no planning and without systematic organised concentration:

So their efforts are a disorganised, last minute panic, which they feel as stress!

And it makes their lives a misery.

In order to solve this problem, one needs merely, to take the opposite of the problem to find the solution.

Using this method of thinking: here are the solutions to some of your time management and stress management woes.

1. DON'T leave the things you don't want to do until the last minute

Instead, Attack the problem well in advance of the deadline.

This is important because you will constantly find that, no matter what the situation, the following is true:

  1. You will come up against unexpected delays
  2. Some things will go wrong
  3. You will make the occasional errors due to lack of skills, knowledge or concentration.

I call this error- time "Slippage".

As a result, you cannot afford to wait to start until the deadline.
Inevitably it will take more time than you imagined it would in your idealised version of how you were going to tackle the job.
And if you have left no additional time for that "slippage", then you will be late.
You will suffer painful consequences and you will feel stressed.
Do the task with plenty of time built in for slippage

2. Failing to plan ahead

The solution is don't fail to plan ahead:

Instead: Plan ahead.

All successful operations share the quality of being organised according to a plan.

Examples:

A living tissue is an organised collection of cells operating according to a plan.

Organisation and life go together.

A cancerous tissue is a disorganised collection of cells, out of control, acting in a disorganised way.
An effective team is an organised collection of people operating according to a plan.
A failing team is a disorganised collection of people acting without a plan.

Failing to plan will cause you to "make it up as you go along".
This will cause you to make unnecessary errors and slow you down.
Never start the day without a plan!

Always start the day with a plan.

  1. Plan incessantly
  2. Plan in writing
  3. Plan your next move
  4. Plan your response

Don't evade your responsibility to plan by using the excuse: "Where I work, it is so chaotic, it is impossible to plan"
It is chaotic because there is not enough planning.
All military leaders have a battle plan.
They know it is the difference between winning and losing.

If you are losing, then please examine your written plan: (if you have one). If you are losing it is because:

  1. You don't have a plan - and you are winging it, or
  2. There is something wrong with your plan

If you don't have a good plan: get one!

If you have a good plan you won't feel so stressed.

3. Failing to prioritise and concentrate

Many people are making the same mistake:

They are spreading themselves too thinly trying to do ten tasks at the same time, and making little or no progress on any of them: instead of focusing on a limited number of tasks and concentrating all their mental energy on it: so that they can make good progress on each thing they tackle.

Focus your mind like a laser beam and cut a path through your problems by taking them ONE at a time.

Don't make the common error of MIXING categories, and trying to do many things at once: Some people call this Multi-tasking- and claim it is a virtue. It is not a virtue. Thinking about all your problems at the same time is:

  1. A worry
  2. A stressor
  3. A confidence shaker
  4. Is counterproductive

Trying to do many things at the same time leads to confusion, error and stress.
Stop trying to do multiple things at the same time:
Focus your mind and concentrate on the ONE thing that you are on.
Make good progress on it.
Then change the subject, and make good progress on the second thing that you are on........
This method of systematic concentration will cause your mind to operate more effectively and with less stress.

For more information about stress management training visit the Corporate Coach Group website.

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