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Minute Writing Skills Training Course - One Day

Learn practical tools that you can use in real-life situations. Minute Writing Skills Training
  • Gain the benefits of taking excellent written minutes
  • Avoid the perils of failing to take good minutes accurately
  • Improve your listening, memory and note-taking skills
  • In the meeting, use Content-Mapping to make your initial notes
  • Avoid being overwhelmed by the sheer pace of the conversation
  • Handle challenging delegates: help them to help you take good notes
  • From the initial notes, produce the perfect finished minutes
Learn in a friendly and relaxed atmosphere with people who are facing similar situations as you.

The course content with excellent, covering and explaining assertiveness in great depth, with well chosen practical examples. I learned a lot of techniques that can be put to use on a daily basis. The trainer's presentation was well structured. Clear instruction was given with good use of workbook and projected material. The trainer was very amenable to taking questions and interactive with audience.

Customer Reviews

Minute Writing Skills Training - One Day Course Overview

Day One - Morning

  • The importance of taking good minutes
  • The difference between minutes and transcription
  • Two listening methods
  • Two listening skills
  • Four minute taking methods

Day One - Afternoon

  • Practical exercise in minute writing
  • Managing the delegates
  • Making the chairperson your ally
  • The importance of the agenda
  • Writing the finished minutes

Minute Writing Skills Training - Day One - AM

Why it is important to take good minutes

The meeting happened at a particular place and time. After the meeting, the minutes contain the meaning of the meeting.

It is the minutes that represent the meeting.

The minute writer has the responsibility to record the meaning of the meeting accurately.

Note the significant difference between minutes and a transcription.

Note the significant difference between minutes and a transcription.

  • A transcription is a complete record, and it is not refined
  • Minutes are not a complete record, but they are refined

It is making good initial notes, in the meeting, that is the most difficult.

To do that, you need to develop your listening skills.

Two listening methods: Pan sifter v sponge

The pan-sifter: is a selective listener. This is the right way.

The sponge: is NOT selective and tries to record everything. This is the wrong way.

Two Listening Skills

1. Develop the ability to discern the others 'important point.'

How to pick out the important from the trivial

How to pick out the relevant from the irrelevant.

2. Distinguishing between:

  • Conclusions – What they think- Record this
  • Reasons – Why they think it. - Record this too
  • Rubbish- Everything that has no relevance or is trivial. - Don’t record this

Four minute taking methods

  1. Content Mapping
  2. Structured Notes
  3. Table Plan
  4. Verbatim Notes

How to take the notes in the meeting

Notes on note taking technique
Exercise in note taking

Minute Writing Skills Training - Day One - PM

A practical exercise designed to put to the test, the skills covered so far

Managing the delegates.

Use the question 'How would you like me to minute that?'

Have a “Pre-meeting meeting” with the chairperson

The meeting delegates can help you or hinder you.

Train the chairperson to be your ally

The importance of the agenda

The environment:
Set the room up to your advantage.

  • Name placements
  • Air
  • Light
  • Water
  • Freedom from distractions
Use the ABC principle:
Accurate, Brief and Clear

Preparation is essential:

  • Get there early
  • Get your things organised and in good order
  • Get your mind into the right mood

Writing the finished minutes

Use the ABC principle: Accurate, Brief and Clear

Some basics of grammar

A sentence is a statement that communicates a complete thought.

All sentences need at least a subject and a verb.

  • Use specific subject nouns
  • Use specific verbs
  • Avoid ambiguity
  • Decide: active or passive
  • Practice exercises

Three ways to write the final notes

  1. Transcript: verbatim
  2. Main points
  3. Action Summary

Last big training exercise

Learning notes from the practice

Summary and action plan

The course content is very useful and is delivered in an open manner so we can easily apply the teachings to any industry. Confidence boosting and good reminders of what we should be doing in our work places. The trainer was a great public speaker. He inspired confidence and motivation. With his complete/diverse professional background, it allows everyone to relate. Thank you very much.

Customer Reviews

In-House Training Course Pricing and Proposal

This course is available from just £1,950 +VAT per day as a bespoke in-house group training course in the UK and worldwide.

It has been designed to provide a similar experience to our open courses, however we can tailor the content to fit your specific needs. In-House Group training costs from just £1,950 +VAT per day (international training price varies). Plus, hotel accommodation for trainer if necessary. (Premier Inn type: not the Hilton!)

This price includes:

  • Quality training delivered by an experienced trainer
  • Full days training
  • Full colour course handbook
  • Preparation work
  • Travel costs and time
  • Written action plan to take away
  • Access to our post course portal
  • Access to our on-line leadership and management decision matrix templates and tools
  • Plus three months FREE telephone coaching to answer any on-going questions

In-House Proposal Document

Download the in-house training proposal document

Contact Us Today

Please call us on +44 (0)20 3856 3037 to discuss your requirements for the in-house training course.

If you want to know more about any other Management Training Courses, or their suitability for you or a colleague, call us on +44 (0)20 3856 3037.

The course content was much more engaging than I expected and I think it will serve me well in the future. The trainer's presentation was very thorough and informative.

Customer Reviews

Minute Writing Skills Training Course Summary

Minutes are a written document that accurately and objectively records the essence of a meeting.
Minute writing is an important but difficult skill.

The skills of minute writing fall under three main headings:

  1. Making good initial notes, in the meeting, when everyone may be talking at once.
  2. Converting the initial notes into a finished document that is brief, accurate and precise.
  3. Before the next meeting, distributing the minutes to all the relevant people.

Of the three skills listed above, it is the first that is the most difficult.
You need to perfect the art of making good initial notes, in the meeting:

If you can make good initial notes, then everything else follows quickly from that.
If your initial notes are wrong: then everything else will be equally bad.

This course is designed to help you take accurate notes so that you can create accurate minutes.